Renting of Facilities
How can I book one of your venues?
Booking depends on availability and it is on a first come first serve basis. Booking can be completed by filling the booking form, (please contact IfE’s administration department on [email protected] to provide you with a copy of the form). Once the form is completed, this is to be returned to IfE’s administration department for confirmation.
Are refreshments included in the rental of venue?
Hot drinks can be purchased from the vending machines located within the premises. These will be at a charge to the participant. Should the organising entity wish to provide free hot drinks, and refreshments these should be procured and serviced by the organisers. No coffee, tea and biscuits shall be included with the renting of the venue. In case there is going to be food delivered, this needs to be served solely in the canteen area.
What equipment can I find in the venues?
Each room is equipped with chairs and tables, air-conditioning, a projector or an interactive whiteboard. However, these do not include fixed laptops with them. Therefore, organisers are responsible to bring laptops to be used during the session. MAC users should also bring an adapter to connect with the VGA/HDMI.
The room layout available does not fit my requirements, can this be changed?
These layouts cannot be altered. Should the entity require an alteration to the set layout than the organisers will be responsible to effect such changes before commencement of event as well as return to the original set up at the end of the event. The Institute would require that the set-up is reverted to the original at the end of the conference. The organising committee is responsible for the good upkeep of the room. Failure to abide with these conditions will leave no option but to refuse any future bookings.
The room layout does not fit my requirements can this be changed?
These layouts cannot be altered. Should the entity require an alteration to the set layout than the organisers will be responsible to effect such changes before commencement of event as well as return to the original set up at the end of the event. The Institute would require that the set-up is reverted to the original at the end of the conference. The organising committee is responsible for the good upkeep of the room. Failure to abide with these conditions will leave no option but to refuse any future bookings.
How any people can a room host?
Each room has a different capacity. Our rooms can host from 12 to 90 people (please contact IfE’s administration department on [email protected] for more details).
What are the venue booking prices?
Each room has a different price and the organiser can choose to pay either per hour or per day. Room bookings are to be made at least a week in advance and the full fee covering the rental period shall be made via a bank transfer at least 4 working days in advance. No refund shall be given if the booking is cancelled by the applicant/organiser. Should the need arise to change the date or time this can be done subject to availability. Please contact IfE’s administration department on [email protected] for more details.
The Institute for Education is a Further and Higher Education Institution with Licence number 2016-006
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